Meeting of Directors General
- Invitation
- Practical Information
- Arrival/Departure/Transport
- Accommodation and meeting venue
- Programme
- Instructions for on-line registration
- About Prague
Invitation
Dear colleague,
I take pleasure in inviting you to the 22nd Meeting of the Directors-General for Civil Protection from the EU Member States, EEA countries and candidate countries. The Meeting will be held in Prague from 22 until 24 April 2009 at the TOP Hotel Praha.
The draft programme of the Meeting, practical information for the participants, instructions for on-line registration and registration form are enclosed. I would like to ask you to register no later than 16 March 2009.
All the information regarding the meeting is also available at http//www.hzscr.cz/presidency.
The meeting agenda will be sent to you directly by the European Commission.
Any requests for information or clarification concerning the Meeting could be addressed to Lenka Uhlířová (telephone: +420 950 819 863 or e-mail: lenka.uhlirova@grh.izscr.cz) or to Daniel Dittrich (telephone: +420 950 819 876 or e-mail: daniel.dittrich@grh.izscr.cz).
I believe that the meeting gives us the opportunity to support and encourage the future developments of Civil Protection in Europe and that the discussion will be an inspiring and fruitful one.
I am looking forward to seeing you in Prague.
Yours sincerely,
Miroslav Štěpán
Director-General
Practical Information
Registration
To register your delegation, please follow the enclosed Instructions for on-line registration.
The deadline for the registration is 16 March 2009.
Badges
Security badges will be distributed when the delegations arrive in the hotel during the check–in process. We kindly ask you to wear the badges at all times during the entire meeting programme. Please report immediately any loss of security badges to the organizers.
Meals
Dinner on Wednesday, 22 April, lunches on Thursday, 23 April and on Friday, 24 April will be served at the restaurant at the TOP Hotel Praha. Dinner on 23 April is arranged at the SEN restaurant near Chateau Konopiště.
Interpretation
English and French language simultaneous interpretation will be provided during the plenary sessions.
Should you have any questions regarding the provided practical information, please do not hesitate to contact:
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Mrs. Lenka Uhlířová
tel. +420 950 819 863
mob. +420 724 193 402
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Mr. Daniel Dittrich
tel: +420 950 819 876
mob: +420 724 193 396
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Arrival/Departure/Transport
We recommend you that you book a flight or train that arrives in Prague on Wednesday, 22 April before 14:00. Delegates will be met at the Prague-Ruzyně Airport in Arrival Halls of Terminals 1 or 2; or in Arrival Hall of the Prague Main railway station by the conference organizers. Transport will be organised from the airport or the railway station to the TOP Hotel Praha. The journey takes approximately 45 minutes.
Should the participants arrive directly to the TOP Hotel Praha, please follow the transportation instructions at the hotel’s web page: http://www.tophotel.cz/en/footer-menu/transportation-to-the-hotel/.
Transportation for scheduled events away from the meeting venue will be provided by buses. We are unable to meet any requests for transport outside the timeframe of the meeting or beyond Prague.
We will arrange also the transport from the meeting venue to the Prague – Ruzyně Airport or the Prague Main railway station on Friday, 24 April after lunch. Please note that after transfer from the hotel to the Prague – Ruzyně Airport or the Prague Main railway station on 24 April, organizers will not provide any further transport.
Accommodation and meeting venue
Based on the information you will provide when registering, the organizers will book rooms for your delegation at the TOP Hotel Praha.
TOP Hotel Praha & Congress Centre www.tophotel.cz
Blažimská 1781/4
149 00 Prague 4 – Chodov
Czech Republic
The organizers will cover the accommodation only for the Heads of delegations. Room rate for delegates is 3 520 Kč (approximately 122 EUR) for a single room per night. Please note that participants have to bear the costs for any additional services when checking out of the hotel.
Free wifi internet access is available in all rooms of the hotel.
The TOP Hotel Praha & Congress Centre also serves as the meeting venue.
Programme
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Wednesday, 22 April 2009
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early afternoon
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Delegations arrival to Prague; transfer from the Prague Ruzyně airport or Prague Main railway station to the TOP Hotel Praha
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from 13:00
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Registration
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16:00 – 16:30
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Welcome drink at the TOP Hotel Praha
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16:30
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Departure to tram depot Střešovice
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17:30 – 18:30
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Prague sightseeing tour by historical tram
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19:30
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Return to the TOP Hotel Praha
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20:00 – 22:30
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Official dinner at the TOP Hotel Praha
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Thursday, 23 April 2009
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09:00 - 09:15
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Welcome speeches
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09:15 – 10:30
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Plenary Session I
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10:30 – 11:15
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Group photo & Coffee break
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11:15 – 13:00
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Plenary Session II
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13:00 - 14:30
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Buffet lunch
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14:30 – 16:00
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Plenary Session III
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16:00 – 16:30
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Coffee break
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17:00
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Departure to Chateau Konopiště
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18:00 – 19:30
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Chateau Konopiště guided tour
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20:00 – 22:30
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Official dinner at the SEN restaurant
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23:00
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Return tothe TOP Hotel Praha
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Friday, 24 April 2009
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09:00 – 10:30
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Plenary Session IV
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10:30 – 11:00
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Coffee break
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11:00 – 13:00
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Plenary Session V
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13:00 – 14:30
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Buffet lunch
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followed by
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Delegations departure to the Prague Ruzyně airportor Prague Main railway station
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Instructions for on-line registration
The registration for the Meeting is provided by means of the on-line system AKROS.
We recommend that registration applications for the whole delegation are filled in by one person – the contact person. It is up to you to decide who to entrust with this task. We would like to ask the contact person to enter the required data for all members of the delegation, and, if necessary, change the data that was not entered correctly, before the deadline16 March 2009. In case of difficulties with the on-line system, please fill in and send by e-mail (barbora.nemcova@grh.izscr.cz) or fax (+420 950 819 962) the enclosed registration form until the same deadline.
Please note that after the deadline will no longer be possible on-line registration. In this case, please contact Lenka Uhlířová (telephone: +420 950 819 863 or e-mail: lenka.uhlirova@grh.izscr.cz) or Daniel Dittrich (telephone: +420 950 819 876 or e-mail: daniel.dittrich@grh.izscr.cz) and they will help you with the additional possibilities of registration.
To register your delegation, please apply online at the following website address: https://events.eu2009.cz/delegation/gendirectcivpro
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Your delegation’s login and password are:
Login:
Password:
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We believe that your registration via the website address mentioned above will be smooth and easy. The website also contains a guide to the registration process, as well as the Help Desk contact information. Nevertheless, if you have any difficulty applying for registration, please contact: Lenka Uhlířová (telephone: +420 950 819 863 or e-mail: lenka.uhlirova@grh.izscr.cz) or Barbora Němcová (telephone: +420 950 819 743 or e-mail: barbora.nemcova@grh.izscr.cz).
Accreditation badges will be issued on your arrival to the hotel.
About Prague
For the information about Prague please visit: